Why Free Wi-Fi Access Is A Must In Meeting Rooms And Conference Venues

Kumar Gauraw

If you travel on business or on trips where you need to be in meeting rooms or conference halls for discussions or training that runs throughout the day, probably free Wi-Fi has been one of your concerns to begin with.

Meeting Rooms And Conference Venues Should Have Free Wi-Fi

I usually attend business conferences, motivational seminars and entrepreneurship events that run through the weekends. Usually we go in a group and we all have 3G devices, just in case Wi-Fi is not available at the venue.

However, one thing that frustrates me the most is – not having Wi-Fi access in the meeting rooms or conference halls. On the other hand, it feels so much better when a venue has it all set up before our arrival.

The Need For Wi-Fi Access Is Becoming Critical

Internet connection is absolutely critical to many business owners and especially for people like me who have strong online businesses, social media presence and who want to keep track of their Personal Branding activities online on a 24/7 basis, it is not acceptable to not be able to access the internet for long hours.

I need to respond to my clients, business associates at regular intervals and I also use Social Media sites like Facebook, LinkedIn and Twitter to find new business. I generally update this blog 3 to 4 times a week. Can you imagine me locked up in a conference hall for one complete weekend without internet access for a while weekend? It can cause me business loss very frequently.

This is not just my story. This is becoming inreasingly more known as an issue in today's society. More entrepreneurs are becoming serious about this need.

Some Facilities Provide Free Wi-Fi

There are facilities not just within US, but across many cities around the world who provide free Wi-Fi access to their customers and guests. There are airports where Wi-Fi services are free or available on a pre-paid basis at very reasonable rates.

Many restaurant chains, libraries and even meetup groups ensure to have Wi-Fi access ready for use. For places like Starbucks, Wi-Fi is one of the reasons why people stay for longer hours and give more business.

Free Wi-Fi Is Too Expensive For Many Hosts

However, there are giant hotel chains such as Marriot and Hilton who already charge premium amounts for their facilities. Yet on many occasions they do not provide a free Wi-Fi – neither to their guests in the rooms, nor in their conference halls or meeting rooms.

I think it’s unfair to charge something like $15 or a similar charge in other foreign currencies for a 24 hour Wi-Fi access especially when Wi-Fi technology is so cheap.

It is not fair to charge a customer an amount so extortionate for a 24-hour access today. In my humble opinion, it amounts to nothing more than an excuse to rip off clients.

Yet, if a business can’t afford to provide it for free, at least it should be charged reasonably with conscience.

Choose Conference Venue Wisely For Your Business Meetings

If you are considering a conference venue for your event and you want your attendees to stay in the room, free Wi-Fi should be your top priority.

I would highly recommend confirming and negotiating this with the host of the meeting rooms prior to confirming your booking. A successful event requires detailed planning and getting free Wi-Fi access to your participants should be part of your planning process.

For an interactive list of venues for corporate and social events, feel free to check out this site

Question: What are some of the best conference halls and meeting room hosts that you recommend? If you have experience with any international hosts, please share your experiences in the comments. Thank you kindly!

Kumar Gauraw

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Kumar Gauraw is a Personal Branding & Social Media strategist helping entrepreneurs and skilled professionals achieve personal and professional success by developing leadership and leveraging the power of the Internet, Blogging and Social Media.

8 Awesome Thoughts So Far, Add Yours Now...

  1. Michael

    I agree with you Kumar. I use McDonald’s and Starbucks often when I want to get out and work alone. They offer free wifi and also the food 🙂

  2. Guest

    I too feel it sometime that Wi-Fi should be accessible to customers if they are paying. And it doesn’t even make sense to not provide the facility when the internet access charges have gone down considerably. Rather they should provide to attract more flocks!!

  3. I too feel it sometimes that Wi-Fi should be accessible to customers if they are paying. And it doesn’t even make sense to not provide the facility when the internet access charges have gone down considerably these days. Rather they should provide to attract more flocks!!

  4. Hello Kumar,

    I know exactly what you mean. Last March we went to New Zealand for a month.

    Everywhere we went, prices were exorbitant. Luxury hotels charging $30 NZD ($24USD) for a 12 hour period. Street cafes $10NZD just to sit for an hour.

    No one wants a mortgage with their specialty coffee. Such is life in a free market economy. Things will only change when these places truly place the customer first.

    That’s my two cents worth… twenty-five after tax. 🙂

    Kind Regards,

    • Absolutely, Bill. At least I don’t want to take a mortgage for my speciality coffee – for sure!

  5. I absolutely agree! I can imagine that I would be able to rent a villa without wi-fi. That is what everyone is asking first when they renting an accommodation.

  6. i couldn’t agree more. Whenever i travel on business trips, my biggest concern is free wifi . Really enjoyed reading through the post. Thanks for sharing. 🙂

  7. I am fully agree with you …its really very important to have free wi-fi access in meeting rooms and conference venues..thanx for this information..

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